New versions: 2023.1, 2023.2 and 2023.3!

“Add appointment” function for collective positions

The Add an item with a new appointment and Add an item with a new issue functionalities were previously not available for theme supplement.

This restriction has now been removed.

Behaviour when closing all panels in AdSuiteMarket

The behaviour when closing the last customer/collective/voucher/… has been refined. The panel that was last open is now automatically reopened. If none of them was open before, the dashboard is displayed if it is allowed and not empty.

Status transition for scribble entry

The functionality described under Scribble capture for passing on to typesetting service providers has been extended in that a new status transition module ScribbleStatus has been provided, which automatically triggers a corresponding status transition whenever a scribble (possibly with comments) is accepted and saved.

Reports – Preliminary check

(Enhancement to Reports – Pre-Check) In the client settings on the tab cardconfiguration’ there is now the additional possibility to set the values for the four options ‘Report search – Warning from (rows)’ (= ASMReportWarningMinRows), ‘Report search – warning from (single values)’ (= ASMReportWarningMinValues), ‘Report search – cancel from (rows)’ (= ASMReportCancelMinRows) and ‘Report search – cancel from (single values)’ (= ASMReportCancelMinValues).

Additional batch functions in reports

Analogous to the collective action for changing customer areas, the following configurable batch functions have been provided for reports in ASM:

• Change ad spec status (result types „print ad spec“ s and „ad specs“)
• Change order status (result type „orders“ and „ad spec“s)
• Change billing status (result type orders „items“)
• Change criteria (result types „customers“, „orders“ and „order items“)

Restricting emails from workflows to intended use

The possibility to send e-mails to workflow entries to customers has been extended in such a way that optionally one of the predefined e-mail purposes can be specified in the workflow.

When selecting a specific e-mail address for the customer concerned, the system first checks whether an e-mail address for the specified purpose is stored in the customer master. If this is the case, this e-mail address is used. Otherwise, it is checked whether there is an address marked as “preferred” in the customer master. If so, it is used, otherwise any e-mail address without a specific purpose is used.

The described extension was implemented in the two user interfaces AdSuiteEnterprise and AdSuite Market.

Plausibility check for the invoice dispatch e-mail

A new configurable plausibility check “Invoice dispatch email address no longer exists” with the default value “Warning” has been added to the client settings in the AdSuite setup programme. When saving an order with invoice dispatch by email, this checks whether the email address specified in the order for invoice dispatch still belongs to the email addresses stored in the customer master for the order.

This will prevent invoices being sent to the wrong email addresses if another publication day is added to an existing order after some time.

The check is carried out in both AdSuite Enterprise and AdSuiteMarket.

Restrictions on file types for online

Search via external publisher number

There is a new filter criterion “Third-party publisher number” (ASE: Order tab “Positions”, ASM: Tab card “Position data”), which can be used to search across all titles of a third-party publisher with the specified customer number. The filter can be used in AdSuiteMarket for ad hoc searches for orders, order items and invoices. In reports and in ASE, it is also available for the result types “Advertisements” and “Invoice sub-items”.

The above-mentioned result types now additionally offer the columns “Third-party title owner Kd.-Nr.”, “Third-party title owner Name1”, “Third-party title owner Name2”, “Third-party title owner Name3” and “Third-party title owner Name4”, from which the assignment of the title to a third-party publisher can be seen.

Assign a fixed value to a keyword

As was already possible in AdSuite Enterprise, the option Assign keyword of an ad with a fixed value is now activated in AdSuite Market for some categories in the production structure, so that the keyword ad is automatically adopted in AdSuite when such an item is created. In AdSuite Market, the keyword was not generated automatically for these ad sections but had to be created manually. The fixed keyword is now also adopted here. In both ASE and ASM, the keyword field is blocked in these cases.

Optimisations in the layout configuration

The layout configuration has been optimised and proceeds as follows:

1. rename the layouts “–” to “my layout”.
2. if the user has no right to make changes to the group layout, the backup dialogue will pop up when “done”, in which only the own user is selected and allowed.
3.  if the user is in the group layout and wants to make changes, a message will indicate the change to “my layout”.
4. when changes are made to the publisher’s calendar (e.g. positions shown collective, print layer…), it will be possible to save them with the save dialogue of the group layout, by the admin.
5. when using the group layout in the publisher calendar, the individual settings of the session will be discarded.
6. if only one layout group can be offered to the user for selection, the selection will be hidden.

Columns “Name 3” and “Name 4” for voucher copies

The result type “Voucher copies” has been extended by the columns “Name 3 Principal”, “Name 4 Principal”, “Name 3 Recipient” and “Name 4 Recipient”.

New collective actions for workflows

The menu items for the collective actions

• ‘Open customer’ (result types ‘Customers’, ‘Orders’, ‘Order items’, ‘Advertisements’, ‘Inserts’, ‘Online ads’, ‘Generic items’) and
• ‘Open order’ (result type ‘Orders’, ‘Order items’, ‘Ads’, ‘Inserts’, ‘Online ads’, ‘Generic items’)

are configurable in the ASM workflow configuration under Actions depending on the selected result type.

Scribble capture for forwarding to typesetting service providers

The service overview of an order in AdSuiteMarket has been extended by a new menu item ScribbleCreation. To use it, the user must have the ScribbleCreation right.

Selecting this menu item starts the scribble function. It uses the existing image for the selected motif as the background image. If no such image is available or if a different image is desired, any image from the motif folder can be selected (1).

In the actual scribble editor you can upload additional files (2), define the starting number (3) from which the numbering in the set points is to take place and note your comments on the point in the text field (4).

Click on Save to finish editing and the resulting complete image is saved in the design folder. There should be a static folder with the attribute image with comments in which the scribble can be stored.

Full template assignment via a document check queue

A document check queue type can now automatically assign the edited image to the design as a full template after importing it. Read more about this in our Doku-Wiki.

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Migration for articles with unplaced attachments

Since the redesign of the article editor, article attachments must always be placed in the text. In order to save the user work when an old article is opened with attachments that have not been placed in the article text, the EditorialOrganiser tries to do this itself when opening the article. If this is not possible because the corresponding editor template does not allow the attached content to be placed in the text, a warning appears.

Narrower text area

In the article editor, the text area was made narrower so that a view of the sidebars is also possible on full HD monitors with a scaling factor of 110% without overlays.

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