New versions: 2024.6, 2024.7 and 2024.8!

Additional online publication for print advertorials

If the online checkbox is activated for an advertorial, the online start and end dates are also transmitted to Contentline in :

• Issue.onlineStartdate
• Issue.endDate

For combination, this data is only transferred for the main part.

Configuration of the e-mail for customer proofs

The email for the correction customer_correction could already be configured flexibly. An extended configuration option is now available. Similar to quotations and order confirmations, the customer proof email can be designed with all fields of the Motifs result type.
The corresponding functions are available in the StyleSheets tab of the Publisher Administration.

The existing customer_correctionemail proof and customer proof fields can be found in the proof section. The option to define the HTML template for email in the desired language has been added. If this specification is available, the previous specification is not used.

Several alternatives can also be defined.

The alternatives can be selected when creating a correction proof.

Use user e-mail address for proofs

The configuration of AdSuite users has been supplemented by a new option Use e-mail address for customer_correction (default value: deactivated).

If this option is activated for a specific user, the e-mail address of the currently logged-in AdSuite user is automatically entered as the recipient e-mail address for the customer_correction when a proof is created. It can then be changed if necessary.

Deadlines as filters for online ads

Catchword in page and edition preview

Customer-specific configuration for XML documents for ZUGFeRD invoices

New authorization: fieldZugferdXml – ZUGFeRD-XML field

The option described under‘ZUGFeRD/XRechnung documents in XML format‘ for generating the XML structure of ZUGFeRD documents as a separate file when issuing invoices has been extended so that a decision can now be made for each customer as to whether the XML file should be provided. In addition, you can specify whether only the XML file should be sent when sending invoices by email.

The new options ‘With ZUGFeRD-XML’ and ‘ZUGFeRD-XML only’ are available for this in ASE under Master data > Invoicing or in ASM under the customer portlet ‘Payment’.

The authorization ‘fieldZugferdXml’ is requested for both fields.

In the search dialog, the searching for both options can be restricted on the customer tab ‘Payment’ in ASE as well as in ASM. The ‘Customers’ result type has been expanded to include the two columns ‘With ZUGFeRD-XML’ and ‘ZUGFeRD-XML only’.

If the ‘With ZUGFeRD-XML’ option is activated, the ZUGFeRD-XML file is now transferred as an attachment in addition to the PDF file when the invoice email is sent. If the ‘ZUGDeRD-XML only’ option is also activated, only the ZUGFeRD-XML is sent as an attachment. In addition, the ‘Attach additional files’ button appears in the email window, which can also be used to attach the PDF file if desired.

In addition, the fields in the ‘Customer’ result type are provided as table columns and search filters and are taken into account when import and export orders.

Improvements to the UI of the ASM filter dialog

The following improvements have been made to the UI of the ASM filter dialog:

• The white space between main filter settings and options„(As payer“ etc.) has been eliminated
• The selection of the result type has been moved to the toolbar in the menu itemsearching for’ and can now be selected from there.
• Individual result type menus can be positioned as buttons in the toolbar via the configuration configuration.
• The buttons for the result types ‘Customers’ and ‘Orders’ as well as the button for ‘searching for’ are configured by default so that they are visible in the toolbar.
• The button for the searching search has been added to the toolbar menu.

Search for a filter field in the search mask

In the event that the user does not immediately know on which tab card the filter field has been placed, it is now possible to search for the filter field or filter criterion using thesearching filter field’ button. After entering at least three characters, the corresponding suggestions are displayed. Clicking on the entry you are looking for opens the corresponding tab card and briefly displays a red frame around the field.

Specifications for the e-mail dispatch of material requisitions

The AdSuiteMarket order portlet „Miscellaneous“ is supplemented by an area for entering specifications for sending material requests.

This area includes the following new fields, which are intended to enable extensive automation of the dispatch of material requisitions. The field right materialChasingDataInOrderHeader is required for displaying or editing.

Recipient e-mail

This field is not pre-assigned with content for new orders. As a selection option in an associated drop-down box, all email addresses for the client and advertiser of the order are listed, with addresses with the purpose of „material request“ being placed at the top of the selection. The order processor has the option of entering a different e-mail address that is only relevant for the current order. This is not automatically transferred to the customer master data. For newly created material requests or those generated automatically via the associated order order, this e-mail address is used automatically if it has been specified; otherwise the current mechanism, which selects an appropriate e-mail address from the customer master, is used by default. A new plausibility check(default setting for material request email address missing) is provided to ensure that a recipient email address has been specified in the order in as many orders as possible for which a material request is expected. This becomes active if the order contains at least one production_detail that is in a status for which the check has been activated (new option in ad spec status management, see below).

Reply e-mail address

A new default option has been defined in the publisher settings (see below Default reply address for material request), which is transferred to this field for each new order. The processor can overwrite the content of the field in the order with any other e-mail address; no suggestions are made, so only a text field, not a drop-down box, is provided here. If the field is empty, the previous default mechanism is used when a new material request is created.

E-mail sender address

By default, the e-mail address of the currently logged in user is entered here. It can be overwritten with any e-mail address. Here too, the system does not provide any other suggestions. An empty field also leads to the use of the previous standard here.

New option in the management of ad spec statuses

Whether the above-mentioned plausibility check is to be carried out can be stored in the ad spec status.

New option at the publisher

Default response address for material request

 

Notes: It is not intended to populate one of these fields with multiple e-mail addresses; instead, only one e-mail address should be entered per order and field.
All new fields mentioned here are only available in AdSuiteMarket, not in AdSuiteEnterprise.

The new fields are available in order table columns and can be used as filters when searching for orders.

Integration of graphics / comments in annotation mask

When processing the customer correction proof via the browser annotation mask, a PDF document will be generated in future which, in addition to the graphic for display graphic for display as well as the customer’s comments. These embedded in the PDF document so that they can be extracted by copy & paste. can be extracted.

Display of contact person functions

In the overview of all contact_person for a customer, the job description according to the business card was previously displayed directly below the contact_person. If no such designation was entered for the contact contact_person, the content of the „Function“ field was displayed instead.

This functionality has now been extended so that the content of a textual contact_person is displayed at this position instead if neither of the above fields has any content.

An option has been added to the configuration of the criteria to determine which of the contact_personcriteria should provide the desired content.

Cipher in the motif copy profile

The administration of motif copy profiles has been expanded to include the option of resetting the cipher ad_box.

Online properties of Stylo templates extended to include text flow for keyword

Invalidate obsolete users

Opening folder documents

Alice in Stylo: Transferring assignments from one template to another

If you have created a template and provided it with the desired AI assignments – both for text and images – the task is usually the same for other templates of the same type.

A function with which the settings are saved and can be read in again helps here. A few prerequisites for this to work without complaint:

Text frames must be labelled using text flow names,
image frames must be labelled using image tags and
the templates should have the same structure.

Saving settings

Press the Ctrl and Shift keys simultaneously and click on the info icon.
Select the ‘Save AI assignments’ function

A file is created for the document and saved in your download folder.

Importing settings

Press the Ctrl and Shift keys simultaneously and click on the info icon.
Select the ‘Import AI assignments’ function
Select the file you want to import from the file dialogue box

Then check the settings in the document.

Assign multiple agents to a task

Tasks can now have multiple agents, which means that it is no longer necessary to create fixed agent groups.

As a result, the sending of task mails had to be adapted:

From now on, a Docker container for the ‘qcluster’ command must be started with the EditorialOrganiser. This ensures that all changes to a task are aggregated over 5 minutes and then sent to the users in an email containing all the changes. The ‘Inform user’ button has also been removed, as it is no longer needed to make many individual changes without sending multiple emails.

User name behind export entry

In the topic overview, the user who made the last export is now displayed after the entry for the topic content.

Extension mail2subtopic configuration

The administration of mail2subtopic has been completely moved to the database and is carried out for the administration of the EditorialOrganiser.

New Adam Light

The old AAM Lite has been removed and replaced by an EditorialOrganiser View that accesses Atlas directly. The display of topic content has also been revised and customised.

Changing the content function for placed articles

In the administration under ‘General settings’ there is now the option of allowing the content function to be changed in the article editor for articles that have already been placed. This tick should only be set for customers with NewsSuite, but not with Print Layout, as otherwise there may be data inconsistencies with the layout.

Custom field with multi-level tree

It is now possible to set up custom fields in the form of a tree for articles. This is useful if your data is in the following form:

Upgrading the content function for topic classification

Content functions now have icons. These icons can be selected in the administration of the content function, together with their colour.

The icons are displayed in the topic overview for the topic itself, for articles and for images as well as in the planning boards for the topic and for the article. If no icon has been set for the content function, a newspaper icon is displayed by default in the planning boards for articles and an order icon for topics.

In addition, it is now also possible to filter by the content function of the topic when searching for articles.

Finally, there is now a new parameter for local_settings.py: If ‘TOPICS_INHERIT_CONTENT_ROLE = True’ is set there, then when a topic is created or moved, its content function is overwritten with that of the (new) parent topic. This function is deactivated by default.

Best before date for articles in the metadata

There is now a best-before date for articles. This can be displayed as usual via the editor template administration and then set in the article.

In the article search, a search profile can be created that searches for best-before or best-before dates before or after a certain date, or within the next X days, as well as for articles for which no best-before date has been set.

In planning tables, the best-before date can be displayed on the card: either alone or in combination with the start time of the card.

Replies to email senders with an editor-specific signature

The handling of sending emails has been significantly revised and is documented in Zendesk.

Article search in redFACT

If an article is linked to an export to redFACT, it is now possible to search directly for articles in the online CMS in the block editor. The redFACT article can be referenced directly in the EditorialOrganiser article in a suitable place via the ‘CMS reference’ article block.

Notification for mail delivery in a topic

In the user profile under ‘Topics & appointments’ you can now activate notifications ‘… when mail is delivered to topics and events’. This means that you will receive an email if you are the editor of a topic via which content has been delivered by email using the pre mail2subtopic process.

Transferring the author to an article layer

In the administration of text blocks, it is now possible to mark a text block as an author block by ticking the box ‘Block for author/recipient of royalties’.

If this box is ticked and the block with toolbar is configured in the same editor template as the ‘Royalty recipient’ field, there is a button with an ‘A’ icon in the toolbar for this block. If you click on this button, the content of the block is overwritten with the names of the royalty recipients of the article.

Please note that the ‘A’ icon only appears in the toolbar for articles that were created as an author block after the corresponding text block was configured. Unfortunately, this is not possible for old articles.

Manual format conversion when importing images

It is now possible to convert images in the EO into JPEG or PNG formats. The parameter ‘CONVERT_IMAGE_EXTENSIONS’ in the local_settings can be used to set which of the two formats is offered to users for conversion. By default, CONVERT_IMAGE_EXTENSIONS = [‘JPEG’, ‘PNG’] is set so that both formats are offered. If there is at least one entry, the context menu for images on the start page, in topic overviews and the search, as well as for images in the sidebar of an article and images embedded in the article, will offer to convert these images if they are not already in the target format. This means that conversion to ‘JPEG’ is not offered for JPEG images and conversion to ‘PNG’ is not offered for ‘PNG’.

If an image placed in the article is converted in the article editor, it is automatically replaced by the newly created image.

There is also the ‘CONVERT_IMAGE_QUALITY’ parameter in the local_settings, which can be used to control the quality of the conversion. 95 is the best possible quality and 0 the worst possible quality. By default, this value is set to 85.

Admin for keywords

Keywords, persons and locations can now also be found in the administration under ‘Keywords’. Existing keywords, persons and locations can be changed here. You can either change the name, the type (keyword, person, place or category) or the external web link of the keyword.

Extend content transfer during status transition

The status-controlled content transfer now overwrites any content of variants that are not locked for editing by their status, are also in content transfer status or are locked by a user. If an article is in a content transfer status, the transfer is triggered each time the article is saved. Therefore, a user who has access to such a status must also have the ‘eo_copy_text_overwrite’ right, as otherwise no content transfer can be triggered even with this status.

Tidy up task dialogue

The minimum and maximum lines and character fields in task dialogues with the type ‘Article’ have been removed.

Define default game plan

You can now mark a playout plan as the default playout plan in the administration. This playout plan is then automatically pre-filled in topic dialogues, unless you create a sub-topic of a topic that was created using a different playout plan. In this case, the playout plan of the parent theme is still inherited.

Channel authorisations no longer prevent the article from being opened in read mode

If a user does not have access to a channel of an article, they can now still open this article in read mode.

Publish and republish when exporting

For the exporters (Standard and redFACT), a configuration option is available via the administration to republish an already published article with a new publication date. The option is switched on or off in the exporter configuration under ‘Allow republishing’.

If the article is exported for the first time and there is no start date under ‘Publish from’, the current date and time are entered.

If the article has already been published, it can be published again. In this case, the current date and time are entered.

Extension of the anchor link

There is a dialogue for inserting links in the editor. A drop-down menu called ‘Rel’ has now been added to this dialogue, with which you can either leave the ‘rel’ attribute on the link empty or set it to ‘nofollow’.

By default, it remains empty and the links behave as usual.

Adjust / optimise the display of the article search result

The display of the article search result has been adjusted. Both the compact and the list display are now available.

Align image list display with image display in the topic overview

The display of the image list has been harmonised with the display in the topic overview.

Extension of the authorisation model to editor blocks

There are now menus in the administration for all content blocks that can be added to an article.

An ‘Access rights’ menu has been added to all types of editor blocks in the administration, where you can define which users, groups and editorial teams can add these block types to articles. If nothing is selected at all, the block is available for all users (provided it has also been set as addable in the editor template).

Users who do not have access to a specific block can still edit articles in which this block appears. They can edit existing blocks in articles as usual. Only the button for adding this block type is removed.

Transferring the description to the image line field

If you are in the article editor and open the metadata dialogue of an image that is linked to the article and change the description, the system checks whether a BUZ already exists. If there is no BUZ specifically for this image and this article, the new description is automatically entered as a BUZ.

The same applies to videos.

Conversion of the integrated AI functions

With this version, we have made various adjustments to the integration of AI in EditorialOrganiser. This affects the administration of prompts on the one hand and the integration into the user interface on the other.

When Alice rewrites the content of a text box, a dialogue now appears that allows you to make a before and after comparison. This dialogue only appears if something was previously contained in the text block in question.

It is now also possible to call Alice to generate captions. The current caption, the image itself and also the article context are used to generate the image.

‘force_unlock’ right for all content

The force_unlock permission can now also be used to unlock content other than articles.

Transfer publication of images & co to Atlas

The department that can be set directly on topic content such as images, videos etc. is now transferred to Atlas if there is no planned export in a print channel on the content.

Make ‘All dates’ visible in the topic overview

In the user profile settings, you can still specify for how many days in the future events should be displayed in the main topics. There is now an additional setting option ‘All future days’, which can be used to display all events in a topic.

Duden spell checker: Dialogue opens by right-clicking

The Duden spell check dialogue now opens by right-clicking on a selected word.

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